Scheduled Tasks

Scheduling Tasks (where Skyware will perform the task at a specified time automatically for you) has been added to Skyware. The first task available is the ability to close out the Property by time, with filters - such as by Rate Plan and/or Room Type. This is a function expected to be used by a Manager, rather than a regular staff member. As such, it has been added to the Manager's Commands Menu.

Note: Some capabilities and Property attributes may only be customized in Skyware if you have the authorization to do so. You may edit the configuration to suit your Property at any time IF you have the appropriate access/authorization.

 

 

 

From the Full Menu => Other section, click Manager's Screen.

Click the icon on the left for the Full Menu.

Full Menu Icon OR Full Menu option when viewed using the modern light look of Skyware

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table OR Full Menu popup version seen in Modern Light look of Skyware

Select Other from the Other section.

Other section of the Full Menu OR Other section of the Full Menu with Other => command selected, NEW look for Skyware

This will take you to the Other Front Desk Tasks Menu, which has four sections, Other List 1, Other List 2, Documents and Web.

Other Front Desk Tasks Menu OR Other Front Desk Tasks Menu in the NEW look for Skyware

Select Manager's Screen to be taken to the Manager's Commands Menu screen, which has two sections, Manager's Configuration and Manager's Maintenance.

Manager's Commands Menu OR Managers commands menu in the NEW look for Skyware

OR:

Select Manager's Screen from the Quick Menu on the left side of the screen, to be taken to the Manager's Commands Menu screen.

Quick Menu with Manager's Screen option selected OR Quick Menu with Manager's Screen option selected, NEW look

 

Select Scheduled Tasks from the Manager's Maintenance section.

Managers Commands Menu with Scheduled Tasks command selected, NEW look for Skyware

 

When selected, the Scheduled Tasks screen will open.

Scheduled Tasks screen example

Note: If NO Scheduled Tasks have been added yet, a pop up message from Skyware will appear first, asking if you wish to a new record.

Pop up message from Skyware indicating no records currently ezist for this screen

Click "OK" to continue on to the Scheduled Tasks screen.

 

The screen display is split into two frames, with the left side of the screen listing any already configured Schedules Tasks for the Property and the right side containing the fields you need to complete in order to add or edit a Scheduled Task. Any changes made on the right, once saved, will be updated in the listings to the left.

The currently configured options are displayed by:

Task: The selected task option for this scheduled task.

Description: The description entered into the description field. Multiple scheduled tasks may be entered into the system using the same "Task" option. The description should indicate the difference between them.

Frequency: The selected frequency the scheduled task should take place. This will indicate if the task is to occur daily, weekly or monthly.

 

Selecting any Scheduled Task will display the details on the right.

Your options include the following:

Generate a new entry:

Click the New Generate New Entry button button from the toolbar to add a new Scheduled Task.

Complete the fields described below.

OR:

Select an existing Scheduled Task from the list on the left, and click the Replicate Replicate Current Entry button button from the toolbar. Then change the field information as described below.

Edit the current selection:

Change the field information described below.

Scheduled Tasks screen, right side detail for editing purposes

 

Task: Select the task you wish to have performed on a schedule. This is a drop-down menu of tasks that are available to schedule. Select one.

Note: Currently, the only available Scheduled Task is "Close Out".

This field is required

Not Active: This box may be checked or unchecked. By default it is unchecked. Click this option to deactivate the scheduled task without deleting it. Once an scheduled task has been created, it cannot be deleted from the system.

Description: Enter the description you wish for the scheduled task.

Note: Multiple scheduled tasks may be entered into the system using the same "Task" option. The description should indicate the difference between them.

This field is required

Frequency: Frequency of Communication (how often the scheduled task will be completed). This is a drop-down menu of frequency options, including daily, weekly and monthly. Select how often you wish the scheduled task to occur.

Time to Send: Time to send the scheduled task. This is a drop-down menu of timing options, including every hour from 5 am to 10 pm.

Note: If this field is left blank the task will be performed during the night audit process.

Rate Plan: The scheduled task may be filtered by Rate Plan. This is a drop-down menu listing all available Rate Plans. Select one, or if the scheduled task is not to be filtered by a specific rate plan, leave blank.

Room Type: The scheduled task may be filtered by Room Type. This is a drop-down menu listing all available Room Types. Select one, or if the scheduled task is not to be filtered by specific room type, leave blank.

 

When you are finished adding or editing any Scheduled Task, click the Save Save button button to save the changes. This will ensure that the task will be performed automatically by Skyware (on the selected schedule).

To view any changes made to this screen, click the Activity log Activity Log button button in the local tool bar.

 

Date Updated October 05, 2026